|
Poonahari Mulankavil Development Organization |
||
|
Relief & Rehabilitation |
Distribution: |
|
|
Date: |
June 2007 |
|
|
Prepared By: |
Project Development Team |
|
Proposal for a
Village Development Project
For Recent Conflict Displaced IDPs
(Mulankavil, Mannar District)
|
Date |
June 2007 |
|
Project Sector |
Village Development & Resettlement |
|
Project Specifics |
Holistic Village Development |
|
Vulnerable Group |
Children, Women and Families |
|
Community Benefit |
Resettlement of village |
|
Project Duration |
6 months |
|
Location |
Mulankavil, Mannar District |
|
Implementing Organization |
Poonahari Mulankavil Development Organization (PMDO) |
|
Budget |
Rs. 63,865,995 (Canadian $ 614,510)
|
Due to the escalation of the number of attacks upon civilians and the overall degradation of the security situation in the NorthEast in recent months over 220,000 persons have been displaced according to UNHCR. These new internally displaced persons (IDPs) displaced by the military offensives of the Sri Lanka Army have joined the pre 2002 Ceasefire Agreement (CFA) conflict IDPs and the tsunami IDPs in temporary shelter camps bringing the total number of IDPs in the NorthEast to approximately one million persons. These IDPs have been forced to leave their homes at a moments notice and have only been able to take the few personal belongings that they could carry.
As part our Relief Program, Poonahari Mulankavil Development Organization (PMDO) has developed a project for the holistic building of new villages for the IDPs. Due to PMDO’s experience and local knowledge the village will be environmentally and culturally sensitive. This Project involves a variety of components which include the building of:
The overall objectives of this project are to:
1. Rapidly resettle displaced families to ensure that hope, dignity and security are restored to their lives. Our objective is to start construction immediately.
2. Undertake necessary consultations at the community level via interviews, surveys and Village Development Forums (VDFs) to ensure that the stakeholders’ needs and views are adequately addressed in all aspects and at all stages of the building and resettlement.
3. Provide infrastructure that improves on the standard of living of the displaced – to take the ‘opportunity’ to improve their standard of living to a level where it will be sustainable on a long term basis.
4. Utilize local construction contractors foremost in order to expand local capacity thus providing livelihoods to the IDPs and a stimulus to the local economy. Contractors will mobilize the use of community labor, with particular emphasis on training for women in the work force. They will also provide ‘skills transfer’ to the beneficiaries through apprenticeships during the construction.
According to UNHCR and Sri Lanka Government Agent (GA) statistics of April 2007 the total registered IDP population in the Vanni is 48,748 families /198,129 individuals IDP Welfare Camps, many of which are in and around schools and other public buildings.
|
District |
Total Families |
Total Persons |
|
Mullaitivu |
26,681 |
113,320 |
|
Kilinochchi |
20,791 |
80,528 |
|
Mannar (within District) |
1,276 |
4,281 |
|
Total displaced |
48,748 |
198,129 |
Our approach is holistic and we are focused on developing sustainable villages with short, medium and long term self-sufficiency as the ultimate objective for the IDPs. PMDO is currently in direct consultations with the Government Agents (GA) in the Mannar District Government offices and land has been allocated to PMDO to begin construction of resettlement villages for the IDPs.
PMDO, in conjunction with community based organizations (CBO’s) and local non-governmental organizations (LNGO’s), has also been in direct consultations with community members, community leaders and other stakeholders. These assessments have concluded that:
· The affected communities are anxious to be resettled as soon as possible. They refuse to return to the areas from which they were displaced until such time as they can be assured of their safety. PMDO supports the IDPs’ right not to be “forcibly returned”, a charge that has been laid against the GoSL. At the same time the IDPs are concerned about being repeatedly displaced or living in the uncertain limbo of the Welfare Camps and Transitional Shelter Camps. This is of particular concern due to the ongoing suffering that extended displacement causes and that many of the war affected IDPs have experienced. Some have been repeatedly displaced over the past 20 years. Villagers have urged PMDO to construct resettlement villages swiftly to ensure communities are resettled and social networks re-established as soon as practicably possible.
· Community mobilization as skilled and unskilled labor for this project is a necessity so that the community has a vested interest and sense of ownership of the project. PMDO has proposed, and the communities concur, that a large proportion of women should be given the opportunity to develop manual labor skills and become apprentices to the contractors in the various construction trades. This ‘skills transfer’ will provide the apprentices with skills that they can utilize and market on an ongoing basis.
This project consists of the following components:
1. Semi Permanent houses for 250 families.
Each semi-permanent shelter meets or exceeds the internationally recognized SPHERE standard and houses one family. They are a minimum of 400 sq. ft. with a cement floor. The main room and hall will be 18' x 14’ with an attached 8’x 6' kitchen. The walls are cement brick “half walls” up to 4 feet and cadjan walls up to 6 feet. The roof is also constructed of cadjan.
2. Water & Sanitation
· Each semi-permanent shelter/house will have its own toilet (250 toilets total).
· Open wells will be dug and 4 families will share each well (62 wells total).
o Open Dug Well will be 8'-0" diameter and 30'-0" deep
3. Pre-School
· PMDO’s “Back to School” and Educational Programs to restore pre-school education in war affected communities; the objectives of this component of the project are to:
a. Construct a child friendly, semi-permanent pre-school, equipped with appropriate teaching and learning materials, as well as adequate sanitation and furniture.
b. Construct adjoining playground facilities to make a universal play park for recreational purposes. The equipment will include play items such as a see-saw, slide and swings conforming to safety regulations for the under-5 age group.
4. Primary Health Care Center
The Primary Health Care Center (PHCC) will be a semi-permanent building of 50' x 25' with 3 rooms and a hall. The PHCC will house existing trained medical practitioners who will provide for the daily medical needs of the village. This includes:
· Caring for the daily wounds and health needs of rural communities
· More rapid and effective health service
· Improvement of the rural communities’ general heath condition/standard
· To supply ongoing medical support for war affected persons who do not have access to a hospital
5. Access Road
Access Roads will be built from the main road and within the village. It is estimated that 5 kilometers of roads are required.
6. Jungle Clearing
The area chosen for the resettled village is currently jungle. An 80 acre area will be cleared of jungle, brush and some trees. PMDO and local environmental advisors will ensure that as much natural vegetation and shade trees remain and the environmental impact is minimized.
|
Project Activities |
Months |
|||||
|
|
1 |
2 |
3 |
4 |
5 |
6 |
|
Site clearing |
X |
|
|
|
|
|
|
Access Roads |
X |
|
|
|
|
|
|
Purchase of materials |
X |
X |
X |
X |
X |
X |
|
Construction of semi-permanent housing |
X |
X |
X |
X |
X |
X |
|
Construction of Wells & Toilets |
X |
X |
X |
X |
X |
X |
|
Construction of PHCC |
|
X |
|
|
|
|
|
Construction of Pre School |
|
X |
|
|
|
|
|
Budget Summary |
|||||
|
|
SL Rupees |
Units |
SL Rupees |
Canadian $ |
US $ |
|
Jungle Clearing |
3,296,000 |
1 |
3,296,000 |
31,714 |
29,964 |
|
Housing |
111,919 |
250 |
27,979,660 |
269,216 |
254,361 |
|
Toilet (1 toilet per family) |
36,707 |
250 |
9,176,851 |
88,298 |
83,426 |
|
Well (4 families per well) |
298,444 |
62 |
18,503,530 |
178,038 |
168,214 |
|
Pre School |
272,182 |
1 |
272,182 |
2,619 |
2,474 |
|
PHCC |
419,008 |
1 |
419,008 |
4,032 |
3,809 |
|
Road Building |
4,218,764 |
1 |
4,218,764 |
40,592 |
38,352 |
|
Total |
63,865,995 |
614,510 |
580,600 |
||
|
Construction of Semi Permanent House |
|||||
|
18' x 14' (One Room, Hall) and 8'x 6' Kitchen |
|||||
|
|
|
|
|
Ref.Drng No:TRO/HO/H/01 |
|
|
It. No |
Description of work |
Unit |
Qty |
Rate |
Amount |
|
1 |
Allow for site clearing |
Item |
Allow |
Sum |
1,500.00 |
|
2 |
Excavation for wall foundation depth not exceeding 3'-0" deep |
cube |
0.33 |
1,600.00 |
528.00 |
|
3 |
Brick masonry Foundation work in 1:5 mix below ground level |
Sqr |
0.98 |
12,367.00 |
12,119.66 |
|
4 |
Approved Earth filling and well compacted |
cube |
1.50 |
1,937.00 |
2,905.50 |
|
5 |
4" Thick Brick Super structure work in 1:5 mtr up to 2.5ft |
Sqr |
2.35 |
12,367.00 |
29,062.45 |
|
6 |
Construction of Cadjans wall frame work in block work up to Roof level. |
Sqr |
5.85 |
1,205.41 |
7,051.65 |
|
7 |
Cadjans roofing in timber dia4"Ridge plate, dia4" Wall plate, dia2" Rafter & Reaper as per directed |
Sqr |
5.35 |
7,364.04 |
39,397.61 |
|
8 |
Making, supplying & fixing of Doors in tin sheet dia2" timber with frame sashes with necessary fittings |
Item |
2.00 |
1,491.00 |
2,982.00 |
|
9 |
Making, supplying & fixing of Window in dia2" timber with frame sashes with necessary fittings |
Item |
2.00 |
745.00 |
1,490.00 |
|
10 |
Construction of 1/2" rendering in 1:3:mtr |
Sqr |
3.00 |
3,874.00 |
11,622.00 |
|
Civil Cost |
108,658.87 |
||||
|
Contingency 3% |
3,259.77 |
||||
|
Total Cost |
111,918.64 |
||||
|
Prepared By: |
Checked By: |
||||
|
E.Selvaarasan |
T.Kaandeepan |
||||
|
Technical Officer |
Project Engineer |
||||
|
Kilinochchi |
Kilinochchi |
||||
|
Construction of Toilet |
|||||
|
|
|
|
Ref.Drng.No:TRO/HO/T/03 |
||
|
No |
Description |
Qty |
Unit |
Rate |
Amount |
|
1 |
Excavation for foundation |
0.20 |
cube |
1,600.00 |
320.00 |
|
2 |
Brick Masonry for wall foundation in 1:5 cement sand mix up to DPC level. |
0.30 |
sqr |
12,367.00 |
3,710.10 |
|
3 |
3/4" thick DPC in cement sand mixture with 2 coats of tar and blind with sand. |
0.15 |
sqr |
3,550.00 |
532.50 |
|
5 |
Squatting pan supply and fix with completing 2nos.of foot rest. Model should be used. |
1.00 |
Nos |
1,750.00 |
1,750.00 |
|
7 |
Approved hard earth filling under floor |
0.10 |
cube |
1,937.00 |
193.70 |
|
8 |
3/4" thk Rendering in 1:3 cement sand mix with neat cement floating |
0.25 |
sqrs |
3,874.00 |
968.50 |
|
9 |
Wall with Cadjan around the toilet wall level up to roof level |
0.85 |
sqr |
1,205.41 |
1,024.60 |
|
10 |
Roof with Cadjan wall plate and keep all work completed |
0.45 |
sqrs |
7,364.04 |
3,313.82 |
|
11 |
Supplying and fixing tin sheet door 2"x2" frame fixing as directed |
1.00 |
Nos |
1,550.00 |
1,550.00 |
|
12 |
Excavation of pit(6'-4'-4') |
1.50 |
cube |
1,600.00 |
2,400.00 |
|
13 |
construction of 6'x4'x6' pit for 4" thick brick work |
1.12 |
sqr |
12,817.00 |
14,355.04 |
|
14 |
Cover slab for pit (1:2:6) 2" thickness |
30.00 |
s.ft |
163.00 |
4,890.00 |
|
15 |
supplying and fixing PVC pipe |
7.00 |
ft |
90.00 |
630.00 |
|
Civil Cost |
35,638.26 |
||||
|
Contingency 3% |
1,069.15 |
||||
|
Total Cost |
36,707.40 |
||||
|
Prepared By: |
Checked By: |
||||
|
E.Selvaarasan |
T.Kaandeepan |
||||
|
Technical Officer |
Project Engineer |
||||
|
Kilinochchi |
Kilinochchi |
||||
|
Construction of Open Dug Well (8'-0" x 30'-0") |
|||||
|
|
|
|
Ref.Drng.No:TRO/HO/W/02 |
||
|
No |
Description of work |
Unit |
Qty |
Rate |
Amount |
|
1 |
Allow for site clearing |
Item |
Allow |
Sum |
1,000.00 |
|
2 |
Excavation for well in any materials except rock requiring blasting depth 0 - 05ft |
cube |
3.93 |
850.00 |
3,340.50 |
|
3 |
- do -do - depth 5ft - 10ft |
cube |
3.93 |
1,150.00 |
4,519.50 |
|
4 |
- do -do - depth 10ft - 15ft |
cube |
3.93 |
1,650.00 |
6,484.50 |
|
5 |
- do -do - depth 15ft - 20ft |
cube |
3.93 |
1,970.00 |
7,742.10 |
|
6 |
- do -do - depth 20ft - 25ft |
cube |
3.93 |
2,325.00 |
9,137.25 |
|
7 |
- do -do - depth 25ft - 30ft |
cube |
3.93 |
2,750.00 |
10,807.50 |
|
8 |
1:2:4 (20mm) cement concrete 225mm x 225mm ring beam at bottom of the well R/F with 02 Nos. 16mm tor steel at bottom and 02 Nos. 16mm tor steel at top 6mm M.S stirrups at 125mm crs.R/F paid separately. |
cube |
0.16 |
65,075.00 |
10,412.00 |
|
9 |
1:6 cement mix 150mm brick masonry in well form ground level to 900mm (above ground level) |
cube |
0.42 |
41,200.00 |
17,304.00 |
|
10 |
- do - do- depth 0ft-5ft |
cube |
0.71 |
41,800.00 |
29,678.00 |
|
11 |
- do - do- depth 5ft-10ft |
cube |
0.71 |
41,800.00 |
29,678.00 |
|
12 |
- do - do- depth 10ft-15ft |
cube |
0.71 |
42,500.00 |
30,175.00 |
|
13 |
- do - do- depth 15ft-20ft |
cube |
0.71 |
42,500.00 |
30,175.00 |
|
14 |
- do - do- depth 20ft - 30ft |
cube |
1.41 |
43,100.00 |
60,771.00 |
|
15 |
1:3 cement mortar 12mm thick plastering from ground level to 3ft height internal and external wall with smooth finishing |
sqrs |
1.70 |
3,734.00 |
6,337.13 |
|
16 |
Providing 375mm x 375mm pillar to high of 2.1m built in clay brick and built with 1:5 cement sand including necessary excavation of 450mm x 450mm x 450mm and 450mm x 4500mm x 300mm foundation in same brick work and 12mm thick 1:4 cement sand plastering to all exposed surface and 100mm thick 1:2:4 (20mm) cement concrete pad on top to complete. |
No |
4.00 |
3,750.00 |
15,000.00 |
|
17 |
Providing 150mm x 75mm 9ft long cross beam in special upper class timber on top of pillar complete with applying 02 coats of wood preservative and both end to be buried in to 1:2:4 (20mm) cement concrete and anchored with suitable M.S rods as directed. (approx1.75Cu.ft) |
No |
2.00 |
3,700.00 |
7,400.00 |
|
18 |
100mm Thick concrete step in 1:2:4 (20mm) R/F with 12mm tor steel bent to U shape supplied and fixed complete as directed (size 12"x6"x4") |
No |
16.00 |
190.00 |
3,040.00 |
|
19 |
S/F iron pulley 150mm dia to the timber beam with necessary strap iron arrangement with necessary bolt and nuts all as per directed |
No |
2.00 |
375.00 |
750.00 |
|
20 |
Allow for carting away the waste materials from site as directed after completion of work |
Item |
Allow |
Sum |
2,500.00 |
|
21 |
Allow for bailing out of water and work as directed |
Item |
Allow |
Sum |
3,500.00 |
|
Civil Cost |
289,751.48 |
||||
|
Contingency 3% |
8,692.54 |
||||
|
Total Cost |
298,444.03 |
||||
|
Prepared By: |
Checked By: |
||||
|
E.Selvaarasan |
T.Kaandeepan |
||||
|
Technical Officer |
Project Engineer |
||||
|
Kilinochchi |
Kilinochchi |
||||
|
Construction of Pre School |
||||||
|
|
|
|
Ref.Drng No:TRO/HO/PS/01 |
|||
|
It. No |
Description of work |
Unit |
Qty |
Rate |
Rate |
Amount |
|
1 |
Allow for site clearing |
Item |
Allow |
Sum |
Sum |
5,000.00 |
|
2 |
3' thk 1:3:6(1") Base Concrete under wall foundation |
Cube |
0.53 |
38,370.00 |
|
20,336.10 |
|
3 |
Excavation for wall foundation depth not exceeding 3'-0" deep |
Cube |
3.68 |
2,235.00 |
1,500.00 |
8,224.80 |
|
4 |
Brick masonry Foundation work in 1:5 mix below ground level |
Cube |
2.10 |
12,367.00 |
8,300.00 |
25,970.70 |
|
5 |
Approved Earth filling and well compacted |
Cube |
8.00 |
1,937.00 |
1,300.00 |
15,496.18 |
|
6 |
4" Thick Brick Super structure work in 1:5 mtr up to 2.5ft |
Sqr |
3.33 |
12,367.00 |
8,300.00 |
41,120.28 |
|
7 |
Construction of Cadjan wall frame work in block work up to Roof level. |
Sqr |
7.48 |
1,205.41 |
809.00 |
9,016.47 |
|
8 |
Cadjan roofing in timber dia4"Ridge plate, dia4" Wall plate, dia2" Rafter & Reeper as per directed |
Sqr |
12.63 |
7,364.04 |
4,942.31 |
93,007.83 |
|
9 |
Making, supplying & fixing of Tin Sheet Doors in tin sheet dia2" timber with frame sashes with necessary fittings |
Nos |
3.00 |
2,240.00 |
1,000.00 |
6,720.00 |
|
10 |
Making, supplying & fixing of Tin Sheet Window in dia2" timber with frame sashes with necessary fittings |
Nos |
6.00 |
1,395.00 |
500.00 |
8,370.00 |
|
11 |
Construction of 1/2" rendering in 1:3:mtr |
Sqr |
8.00 |
3,874.00 |
2,600.00 |
30,992.00 |
|
Total Civil Cost |
264,254.35 |
|||||
|
Contingency 3% |
7,927.63 |
|||||
|
Total Cost |
272,181.98 |
|||||
|
Prepared By: |
Checked By: |
|||||
|
E.Selvaarasan |
T.Kaandeepan |
|||||
|
Technical Officer |
Project Engineer |
|||||
|
Kilinochchi |
Kilinochchi |
|||||
|
Construction of Primary Health Care Center (PHCC) |
|||||
|
50' x 25' (3 Rooms & Hall) |
|||||
|
|
|
|
Ref. Drng No:TRO/HO/CH/01 |
||
|
It. No |
Description of work |
Unit |
Qty |
Rate |
Total Amount |
|
1 |
Allow for site clearing |
Item |
Allow |
Sum |
5,000.00 |
|
2 |
Excavation for wall foundation depth not exceeding 3'-0" deep |
Cube |
1.05 |
2235.00 |
2,346.75 |
|
3 |
Brick masonry Foundation work in 1:5 mix below ground level |
Cube |
1.75 |
12367.00 |
21,642.25 |
|
4 |
Approved Earth filling and well compacted |
Cube |
8.33 |
1937.00 |
16,141.85 |
|
5 |
4" Thick Brick Super structure work in 1:5 mtr up to 2.5ft |
Sqr |
4.85 |
12367.00 |
59,979.95 |
|
6 |
Construction of Cadjan wall frame work in block work up to Roof level. |
Sqr |
14.55 |
1205.41 |
17,538.72 |
|
7 |
Cadjan roofing in timber dia4"Ridge plate, dia4" Wall plate, dia2" Rafter & Reeper as per directed |
Sqr |
26.09 |
7364.04 |
192,119.62 |
|
8 |
Making, supplying & fixing of Tin Sheet Doors in tin sheet dia2" timber with frame sashes with necessary fittings |
Item |
6.00 |
1491.00 |
8,946.00 |
|
9 |
Making, supplying & fixing of Tin Sheet Window in dia2" timber with frame sashes with necessary fittings |
Item |
12.00 |
745.00 |
8,940.00 |
|
10 |
Construction of 1/2" rendering in 1:3:mtr |
Sqr |
19.14 |
3874.00 |
74,148.36 |
|
Total Civil Cost |
406,803.49 |
||||
|
Contingency 3% |
12,204.78 |
||||
|
Total Cost |
419,008.28 |
||||
|
Prepared By:- |
Checked By: |
|
|||
|
E.Selvaarasan |
T.Kaandeepan |
|
|||
|
Technical Officer |
Project Engineer |
||||
|
Kilinochchi |
Kilinochchi |
|
|||
|
Clearing 80 acres of Jungle |
|||||
|
Item |
Description |
Unit |
Qty |
Rate |
Amount |
|
1 |
Cutting and removal of heavy jungle trees including uprooting stumps |
Md |
35.00 |
400.00 |
14,000.00 |
|
2 |
Cutting of bushes inside the area and uprooting stirrups carting away from site as per directed |
Md |
10.00 |
400.00 |
4,000.00 |
|
3 |
Stacking and Burning of trees and bushes |
Md |
5.00 |
400.00 |
2,000.00 |
|
4 |
Leveling of area using Motor Grader |
Hrs |
4.00 |
5,000.00 |
20,000.00 |
|
Civil Cost per one acre |
40,000.00 |
||||
|
Civil cost per 80 acres |
3,200,000.00 |
||||
|
Contingency 3% |
96,000.00 |
||||
|
Total Cost |
3,296,000.00 |
||||
|
Prepared By: |
Checked By: |
||||
|
E.Selvaarasan |
T.Kaandeepan |
||||
|
Technical Officer |
Project Engineer |
||||
|
Kilinochchi |
Kilinochchi |
||||
|
Construction of Access Roads |
||||||
|
Length of Road : 5km |
|
Thickness of Gravel : 0'-5" |
||||
|
Platform Width : 14' |
|
Transport of Earth : 3km |
||||
|
Carriage Way : 10' |
|
Transport of Gravel : 25km |
||||
|
No |
Description of work |
Unit |
Qty |
Rate |
Amount |
|
|
1 |
Clearing also needs thorny jungle, shrubs cutting over hanging branches etc. |
Acre |
6.78 |
6,750.00 |
45,743.80 |
|
|
2 |
Supplying and spreading palmyrah leaves and before clay spreading for make fraction up to clay compacted |
Sqr |
2296.00 |
64.00 |
146,944.00 |
|
|
3 |
Supplying, transporting of lower cost type -II soil |
Cube |
2296.00 |
850.00 |
1,951,600.00 |
|
|
4 |
Spreading, leveling and trimming of type-II soil |
Cube |
2296.00 |
225.00 |
516,600.00 |
|
|
5 |
Supplying, transporting and pilling of approved quality of gravel |
Cube |
683.33 |
1,775.00 |
1,212,916.67 |
|
|
6 |
Spreading leveling of Gravel by Motor grader and compacted by Engine roller including watering rate also including for earth excavation for drainage |
Cube |
683.33 |
325.00 |
222,083.33 |
|
|
Civil Cost |
4,095,887.80 |
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|
Contingency 3% |
122,876.63 |
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Total Cost |
4,218,764.44 |
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Prepared By: |
Checked By: |
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|
E.Selvaarasan |
T.Kaandeepan |
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|
Technical Officer |
Project Engineer |
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|
Kilinochchi |
Kilinochchi |
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The project will be implemented by PMDO through its existing organizational structure. This consists of the Head office in Mulankavil and on-site Field Offices. There will be continual oversight of all aspects of the project. There will be monthly meetings between all of these offices in order to streamline reporting and to ensure a high level of coordination. There will also be weekly review meetings at the field office, and bi-weekly meetings at the district offices.
Decision-making will be heavily reliant on consultations with the beneficiaries in Village Development Forums (VDFs), interviews and surveys to ascertain their needs and desires. Based on the consultations with the beneficiaries, the district office, the Colombo office and the Head (Kilinochchi) Office decisions will be made and the project implemented.
The land on which the resettled village will built has been allocated by the Urban Development Administration (UDA) in consultation with the Government Agent (GA) and the local administration.
Materials will, whenever possible, be sourced locally in order to stimulate the local economy and reduce transportation costs. Contracts and sub-contracts will be executed by PMDO in accordance with its standard policies and procedures. For any large scale, substantial procurements PMDO will create a tender process in accordance with its governance structure and local law.
In order to ensure transparency and accountability and to target the funds for the designated project a separate bank account will be created for the project. All funds for the specific project will be deposited in this account per the Memorandum of Agreement (MOA). PMDO will create and submit a detailed “Plan of Action” and estimates at every stage in order for the funds to be released.
The Project Manager and the PMDO Monitoring and Evaluation Division will conduct the monitoring and evaluation of the project. The Project Manager will be responsible for the supervision and monitoring of the project on a day to day basis. This will include site visits to ensure that the work is progressing to schedule and to preemptively deal with any problems that might arise.
The site managers will compile regular reports for the Project Manager. The Monitoring and Evaluation Division and Project Manager will also make regular visits to the project site. The Government Agent (GA) of the district and the Urban Development Administration (UDA) will provide independent supervision and monitoring throughout the project to ensure that the goals of the project are met. Donor personnel will also have free access to the beneficiaries and are encouraged to visit the PMDO offices and the village site as frequently as possible.
The specific details concerning the monitoring mechanisms for the project will be stipulated and agreed upon in the Memorandum of Understanding (MOU) established between the two parties concerned.
A financial audit will be performed at the end of the project by the independent auditing firm. All receipts for expenditures will be provided to the auditor and/or donor as requested. All partners and related parties will be held to the highest levels of transparency and accountability throughout the life of the project.
At the completion of the project PMDO and the donor will provide a complete report to the donor that will cover the entirety of the project. In addition to the “Final Report” regular “progress reports” will be filed by the PMDO offices and provided to the donor. The field office will report weekly to the Head Office.